Job Element

Detail

Job Title

Transport Administrator

Reporting To

Transport Manager

Location

Central Support – Stoneferry Road, Hull

Main Purpose

Working closely with all members of the Transport Team, and Head of Transport.

You will provide administrative support to ensure the MKM vehicle fleet operates in a safe, compliant, and cost-effective manner.

You will be responsible for the day to administration related to these processes and general day to day operation of the fleet. The role will be focussed on vehicle and plant, from the order process through the life of the vehicles, including service, maintenance, and repair as well as driver compliance administration.

You will be required to communicate directly with the transport co-ordinators at each branch as well as a variety of supplier personnel.

Full training will be given on bespoke systems.

Duties & Responsibilities

• Fleet System - Supporting safety inspections, MOT, Tacho, and record keeping. Also, Initial set up of new vehicles.
• Supporting vehicle related invoice administration and coding.
• Supporting purchase orders and reconciliation of invoices.
• Issue order numbers to service providers.
• Supporting digital tachograph administration, procurement of supplies and supporting branch records ensuring all downloads are conducted within the time frame set out in the policy.
• Driving Licence Monitoring.
• Tachograph System Management Support.
• Assist in company car allocation.
• Collecting and chasing end of month mileage.
• Information and data requests from branches.
• Tracking System Support.
• Basic filing and administration duties.
• Any other duties required within the function of the Transport Department.
• Holiday Cover
• Must be able to drive

KPI’s

• To be agreed as required.

Skills, Knowledge and

Experience

• Direct experience within a vehicle environment (either a dealership or transport department) will be a strong advantage.
• Good communication skills when interacting with drivers, branch transport co-ordinators and external suppliers.
• Strong administration skills.
• Great attention to detail.
• Basic understanding of HGV vehicles will be a strong advantage.
• Ability to prioritise effectively.
• Computer literate. (Excel, Word, and Email)